*GOOGLE EMAIL MIGRATION* - Monday, April 29th

At 9am on April 29, 2013, the department of Pharmacological Sciences will be migrating email to Google Apps for Education. Please read the important information that I have included below. Also, the following link below has a large amount of relevant information and frequently asked questions:

http://it.stonybrook.edu/services/google-apps-email-calendar-docs-etc/google-mail

Please be aware of the following:

To log in to Stony Brook Google Mail, go to http://www.stonybrook.edu/mycloud and sign in with your NetID and NetID password. It is recommended to update your NetID password (located inside of SOLAR) as soon as possible before Monday. The reason for this is that without a recent password change email will not work on mobile devices or on some email clients.
Make sure you check your old Pharmacology email account one last time before 9am on Monday morning (before the migration begins and before you must login to the new account)
Your email address in Google Apps for Education will be firstname.lastname@stonybrook.edu, otherwise known as your Electronic Post Office (EPO) address. Some users may have a slight variation of this scheme (e.g. firstname.middleinitial.lastname@stonybrook.edu or firstname.lastname.1@stonybrook.edu), but this is what everyone at the University should be using as their official email address. Most of you can check the directory link (at the top right hand corner) on the Stony Brook homepage to find out exactly what your address is.
All current members of the Pharmacology department will have their email addresses automatically forwarded to your Google Apps for Education email address (firstname.lastname@stonybrook.edu). This forward will be setup for a minimum of 1 year and possibly up to 3 years (exact time frame is still being decided upon).
The migration plan for moving the actual emails from Pharmacology to Google Apps will begin taking place immediately following the morning of April 29. Old emails that resided on your Pharmacology email accounts will not be available immediately within Google, BUT will begin to transfer (automatically in the background server side) after the email change has occurred on the morning of April 29. Depending on the size of your account, it could take up to a week for all emails to be transferred. However, most should be completed within a couple of days. Priority will be given to faculty & staff.
Individual emails that are larger than 25 MB will NOT be migrated.
Users may also still use their email clients (i.e., Thunderbird and Apple mail), however, it is recommended to use the standard Google web interface (http://www.stonybrook.edu/mycloud) instead of email clients.

Configuration information for email clients and mobile device (http://it.stonybrook.edu/services/google-apps-email-calendar-docs-etc/google-mail):

Mobile devices:
Choose Microsoft Exchange on iPhones, not Gmail for the mail account type
Choose Google or Gmail on Android device for the mail account type
Email: firstname.lastname@stonybrook.edu
Domain: stonybrook.edu
Username: firstname.lastname
Password: NetID password
Description: Stony Brook Gmail
Server: m.google.com

Email client for PC:
Account Type: IMAP
Description: Stony Brook Gmail
Incoming Mail Server: imap.googlemail.com, port# 993, SSL/TLS
Outgoing Mail Server: smtp.googlemail.com, port# 465, SSL/TLS
User Name: firstname.lastname@stonybrook.edu
Password: User’s NetID Password

Apple Mail email client for Mac:
Account Type: Gmail, IMAP
Description: Stony Brook Gmail
Incoming Mail Server: imap.gmail.com, port# 993
Outgoing Mail Server: smtp.gmail.com, port# 587
User Name: firstname.lastname@stonybrook.edu
Password: User’s NetID Password
Make “Use Authentication” is checked